Committee Job Descriptions




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		Select a position to jump to it in the list below.	Chairperson Team Captains Fixture Secretary Secretary	Treasurer Social Secretary Junior Development Officer Promotional Officer
		CHAIRPERSON:
		Chair Committee Meetings to be an active member of the committee attend all meetings as and when required Oversee Club Future Strategy / Direction Business plan Club First Accreditation Club Communication Strategy Club Constitution and Policies Sponsorship / funding opportunities (e.g. Awards for All) Co-ordinate and support club initiatives and activities Liaison with local clubs and organisations E.g. Durham University, Durham Sport, Durham Sporting Club, Hockey Action Group Cheque Signatory
		TEAM CAPTAINS:		back to top
		Pick the side through a selection meeting with other captains and following the selection policy. Where a player has been dropped, the captain dropping the player should give an explanation to the player concerned. to be an active member of the committee, attending all meetings as and when required Ensure the side are informed of the start time & venue for each Saturday’s game. Ensure an Umpire is available for the game. To not pick players who are more than 3 weeks behind on their match fees. Collect Match fees on the day from all players. Collect Subscriptions from all players as early as possible in the new season (before 31 October). Ensure all players have a proper shirt. Encourage attendance at training and social events – lead by example!! Prepare a match report for the secretary to post on the web site (or ensure one is prepared by another player). Lead the team on the pitch, motivate with pre match & half time team talks. Manage substitutions if required during games. Spokesperson for team Distribution of info to teams Be aware of league rules Inform club secretary of all your contact details. Collect full contact details & allergy details of all team members using form supplied Before every Home game. Select a Team - Selection to be finalised on a Wednesday with other Captains & at the Bi-weekly selection meeting Informs every player of time of game, meet of game, and where the game will be played. Inform allocated umpires (if any) no later than Tuesday night of what time the game is and where. Make sure there is no colour clash home/away Away team to change You must supply a match ball. (White is the colour of a match ball) Make sure all subs are collected in. These go up if they are not paid before 31 October Ensure there is a suitable pitch side first aid kit at every game home and away After every home game. Text or Phone the result in to the league fixtures secretary for Div 1 and above. All other teams to email by the Sunday night. Fill in match card get both umpires signatures and captains signatures . Post match card. Must arrive no later than the Wednesday following the game. Fines are imposed for missing / late cards. Collect match fees in Before every away game. Select a Team - Selection to be finalised on a Wednesday with other Captains & at the Bi-weekly selection meeting Informs every player of time of game, meet of game, and where the game will be played. If you know there are no allocated umpires ensure that you take one with you Make sure you know where your going, and allow sufficient time for getting lost. Make sure all subs are collected in. These go up if they are not paid before 31 October After every away game. Collect match fees in. Fill in match card for opposition to post. Captains are allowed to delegate activities to other team members but retain overall responsibility for ensuring that they are carried out.
		FIXTURE SECRETARY:		back to top
		to be an active member of the committee. attend all meetings as and when required. Ensure that all home pitches are booked with the relevant provider (Maiden Castle or other). Ensure food is ordered for Home games and that the food ‘contractor’ is aware of when it is required (Maiden Castle Canteen). Inform captains of the time of home games. Inform opposing teams of times of home games – preferably a week in advance. Pass on away start times to relevant team captains. Chase away teams for start times if these have not been received by the Monday preceding the game & inform the league fixtures secretary if they have not been received by the Wednesday preceding the game. Match preparation, including: Times and Dates. Arrange post-match hospitality. Liaise with umpires. Sell unused pitch slots. Fixture Card Generation. Responsible for matches for: 4 x Men’s teams 2 x Ladies teams Junior teams Sunday matches Cup matches Mixed matches Measure utilisation of pitch Pitch co-ordination - condition
		SECRETARY:		back to top
		to be an active member of the committee. attend all meetings as and when required Receive and distribute correspondence coming in. Answer / respond to that which does not relate to other committee members Prepare and send correspondence out. Ensure constitution is kept up to date and adhered to. Note that this is only changed at an AGM or EGM Maintain member database. This means getting captains to notify contact details of all new players. Members need to be reminded to provide changed details. Notify any information for Web publication to Webmaster Prepare and issue newsletters – on an infrequent basis. Usually 3 per year. Just before the seasons start, December and March. Work with social secretary to complete this. Prepare for and notify members of AGM. Take and distribute minutes of all meetings & send electronic copy to webmaster Club marketing Delegate to HA / Umpires etc. (affiliations and payment) Renew insurance before start new season Organise the production club handbook start new season Produce consent form before start new season Produce member form start new season Arrange awards well before the AGM Cheque signatory
		TREASURER:			back to top
		to be an active member of the committee. attend all meetings as and when required Club fund holder Authorisation for payment Invoicing non-con clubs (CS) Establish fees and subs Identify Club sponsorship Establish social account Establish an equipment account Co-ordinate subs collection and feedback Cheque signatory
		SOCIAL SECRETARY:		back to top
		to be an active member of the committee. attend all meetings as and when required Work with the Secretary to produce Newsletters Work with Social Committee to organise social events. Work with Festival Committee to organise annual festival. Functions (for example) AGM and Club Day Aug Kick-off Trial Day Men’s & Ladies dinner Valentine Ball Halloween party/Bowling Xmas party and club day Saturday events (2/mth) Quiz nights Treasure hunts Race nights Charity evenings and Fundraisers
		JUNIOR DEVELOPMENT OFFICER:			back to top
		to be an active member of the committee. attend all meetings as and when required Overall Objective of the JDO is to encourage those aged under 18 to take up playing hockey and to develop their skills and enthusiasm for the game in a safe environment. To achieve that objective the JDO needs to:- Organise games for the younger players especially against schools and other clubs and use these games for junior recruitment!!! Arrange regular coaching sessions – with a set programme of progression to ensure the juniors are getting good developmental coaching. The programme is to be agreed at a meeting of relevant people and coaches. Ensure that coaching is carried out by persons who are suitably qualified and/or experienced Arrange for all games and coaching sessions to be attended by at least two adult members of the club or one adult member and a parent Ensure Club’s Child Protection Policy is adhered to Arrange for the club’s junior teams to enter appropriate age group tournaments Ensure that appropriate protective equipment is worn by all players Maintain records of those attending coaching sessions and games to aid in adult team selection. Keep records of any medical condition which children attending coaching or games may suffer from Obtain signed forms of consent to administration of medical treatment from parents if they are absent Work with the club secretary to advertise the club and its coaching sessions in local schools Ensure that youngsters capable of playing adult hockey are put forward for selection for the Club’s senior teams To make youngsters and their parents aware of county hockey coaching and development squads To monitor the progress of the youngsters and encourage them
		PROMOTIONAL OFFICER:			back to top
		To be an active member of the committee. attend all meetings as and when required Handle all promotional things Newspaper Library Website Presentations Recruitment advertising Kit coordinator Inventory Purchase Work with all other committee members to establish certain expectations for the future of the club and see to the relevant advertising for this.
		All committee members are allowed where necessary to delegate responsibilities to chosen responsible individuals. However, committee members are ultimately responsible for actions carried out by these people.

TEAM CAPTAINS:

Pick the side through a selection meeting with other captains and following the selection policy. Where a player has been dropped, the captain dropping the player should give an explanation to the player concerned.

to be an active member of the committee, attending all meetings as and when required

Ensure the side are informed of the start time & venue for each Saturday’s game.

Ensure an Umpire is available for the game.

To not pick players who are more than 3 weeks behind on their match fees.

Collect Match fees on the day from all players.

Collect Subscriptions from all players as early as possible in the new season (before 31 October).

Ensure all players have a proper shirt.

Encourage attendance at training and social events – lead by example!!

Prepare a match report for the secretary to post on the web site (or ensure one is prepared by another player).

Lead the team on the pitch, motivate with pre match & half time team talks.

Manage substitutions if required during games.

Spokesperson for team

Distribution of info to teams

Be aware of league rules

Inform club secretary of all your contact details.

Collect full contact details & allergy details of all team members using form supplied

FIXTURE SECRETARY:

to be an active member of the committee.

attend all meetings as and when required.

Ensure that all home pitches are booked with the relevant provider (Maiden Castle or other).

Ensure food is ordered for Home games and that the food ‘contractor’ is aware of when it is required (Maiden Castle Canteen).

Inform captains of the time of home games.

Inform opposing teams of times of home games – preferably a week in advance.

Pass on away start times to relevant team captains.

Chase away teams for start times if these have not been received by the Monday preceding the game & inform the league fixtures secretary if they have not been received by the Wednesday preceding the game.

to be an active member of the committee.

attend all meetings as and when required

Overall Objective of the JDO is to encourage those aged under 18 to take up playing hockey and to develop their skills and enthusiasm for the game in a safe environment.